Virtual Events that Keep You Connected
Virtual Events have always been a second-best-choice to physical, in-person events. A ‘good alternative' to in-person meetings for dispersed teams, or a supplement for larger physical conferences, trade shows, and corporate events throughout the year.
Today though, an increasing number of organisations are proactively tapping into the unprecedented benefits that virtual events have to offer.
Tell us, would you like to…
Maximise your brand’s exposure, extend reach and stakeholder engagement across all corners of the world?
Leverage cutting-edge technology to create truly immersive and memorable experiences for your audience?
Deliver important key messages to your teams in a fun and engaging way?
Secure true buy-in for new initiatives, products or services from your teams and stakeholders?
Facilitate ongoing, unprecedented levels of interaction and engagement between your audience and organisation?
All at a fraction of the cost of an in-person event – for you and your audience?
If your answer to any of the above is ‘yes’ , you’re in the right place
Whatever your challenge, we've got the solution. From complete virtual event production support, to standalone creative and tech provision, no brief is too big or complex for our teams.
Our professional event planners will work with you to develop an event agenda – whether it be for a whole day or week - that keeps your audience on their toes. And our pioneering content production teams will work to create stunning visuals and interactive content that resonates emotionally with your audience and secures their true buy-in.
Keeping your audience engaged for the duration of your event is crucial to its success. But it can be tough to do when people are tuning in from home, surrounded by potential distractions like pets, children, and (believe it or not) housework.
Attendee Experience and Agenda
There’s an ever-growing minefield of virtual event platforms available for you to choose from. And trying to navigate them without knowing exactly what you need can be an expensive and time-consuming task.
Whether you’re hosting a virtual conference, festival, networking event, roadshow, or something else, let us worry about the technical details, so you can focus on what you do best.
Virtual Event Platform Management
There's an ever-growing minefield of virtual event platforms available for you to choose from. And trying to navigate them without knowing what you need can be an expensive and time-consuming task.
Luckily, we’ve been working with these platforms for years, so we know exactly what to look for – and what to avoid - when choosing the right one for your event’s specific needs and objectives.
Live Streaming and Broadcast Production
During a virtual or hybrid event, your exposure to technical issues like ‘dodgy signal’ and audio-visual glitching is quite high. Especially when streaming across multiple countries and continents - even the smallest malfunction has the potential to disrupt your whole event and ruin your attendees viewing experience.
The solutions to these problems are slightly more complex than knowing how to replace a lightbulb or broken microphone on stage, which is why we employ an international network of professional presenters, producers, and technicians with decades of live-streaming and broadcast experience under their belts – to make sure your virtual event is assecure, seamless, and free from audio-visual glitching as can be.
The process – How does it work ?
We won't just design your PowerPoints and shove you on a Zoom call. No, working with us means you’ll have direct access to an experienced team of event producers, designers, technicians and content creators. We’ll guide you through each step of the process, so you’re not just outsourcing a big job, but learning from our experts too.
Here’s a breakdown of what you can expect when working with our full-service team for your Virtual Event.
Phase 1 - Kick off
After our initial discovery call, we’ll set up a meeting with you to discover what really matters about this event – your objectives and desired outcomes. And we’ll use our philosophy of Think, Feel, Do, to create a mission statement that covers what you want your audience to Think, Feel, and Do, as a result of attending your event.
After our first meeting, we’ll use what we’ve learned about your business and event aspirations to create a bespoke proposal and budget. This document will cover everything we discussed - from event hosting platform suggestions, to creative direction, content ideas, logistics, equipment, and more.
Phase 2 – Pre-Production
Once we’ve agreed on the terms and specifics of your event, we’ll start pulling the all-important foundations together. Phase 2 is where we:
Refine and finalise the creative and design direction of your event.
Plan and execute an engaging communications campaign to drive sign-up.
Work with your internal presenters to refine their content and delivery.
(If required) Recruit the perfect presenter(s) and keynote speakersfor your event or sessions.
Build, design and test the platform your event will be hosted on, to make sure everything runs smoothly, from delegate registration, to attendance and real-time interaction.
Plan and perfect your presentations and interactive session content and delivery.
Phase 3 - Testing, Testing.
We’re obsessed with creating the best possible experience for you and your attendees, which is why before your event goes live, we’ll do as many rehearsals as we need to ensure the delivery of the content and the event is as good as it can be. Depending on the scale of your event, rehearsals will vary in length and complexity, but the purpose is to spot and fix any potential issues before the day.
During this testing phase, we’ll also be keeping your virtual event top-of-mind for attendees by sending final confirmations.
Phase 4 - We’re Live!
Put on your best, your event is about to go live.
Phase 4 is where all our hard work over the last few months finally comes together. All you need to do now is sit back, relax, and watch the fruits of your labour pulled off seamlessly.
Phase 5 - Post Event Support
We’re not going home just yet!
Once your virtual event is over, we’ll keep the buzz going with an exciting post-event communications campaign. Using highlight videos, testimonials, presentation downloads, and more, this campaign will drive further engagement, whilst reminding your audience (including those who missed the event) of the important messages you shared.
We know you’ll agree when we say that engaging your core stakeholders (internal and external) is one of the most important investments you can make. These people are the lifeblood of your business. They control the quality of your offering and the reputation that you garner. And no business is the same, which is why we tailor every one of our proposals to the unique needs of your business and audience.
That’s not to say we’ll charge what you’d expect from a big, profit-churning events agency though.
No. Because of our flexible agency model, we’re able to provide enough experts, technicians and equipment to host an unforgettable virtual event, starting from just £6,500.
Still Not Sure If A Chameleon Virtual Event Is for You?
Virtual Events can’t really match the energy that in-person events provide, can they?
It’s probably true that only a ‘real world’ event can offer ‘the real thing’. But our Virtual Events are designed and planned carefully and specifically to deliver the most worthwhile, memorable experience for your audience - rivalling all the energy and excitement you might get at a physical conference, trade show, or meeting.
How can we maximise engagement during our virtual event without being ‘in the room’ with people?
Virtual Events can facilitate just as much engagement, if not more than a physical event - not least because many more people can attend a Virtual Event due to less travel and cost restrictions. Alongside helping to optimise your content, we’re able to create focused-topic discussion channels, networking forums, and 1-1 meetings, allowing your clients, teams, suppliers and other stakeholders to connect, network, and engage with one another more easily than they would be able to at a physical event.
Can I do a virtual event on a tight budget?
In a nutshell, yes. But it all depends on the production quality you are looking for.
Running a professional stream with high-quality content and multiple presenters requires an experienced team of technicians, producers, directors, and creatives behind it.
Unlike traditional agencies, our business model allows us to scale our services to your needs, but we do have a minimum-spend requirement for clients looking to host an event that drives value, instead of loses you money.
If you would like to share your event details and budget in the contact form below, we’ll assess your needs and tell you whether or not we’re the right agency for you. (And if, for whatever reason, we don’t think we are the right agency for you, we'll use our international network of events professionals to help you find the people who are).
Will the event platform definitely work?
Time-and-again, we see event platforms failing their hosts because they’ve not been sourced, setup, or tested properly by agencies. That’s why we try-and-test all platforms before recommending them to our clients. As standard, with all Chameleon Virtual events, we assign qualified technicians to check for and solve any potential issues with your chosen platform before the day of your event, to minimising the chances of any technical glitches or mishaps ruining it.
Can I just log in on the day and present?
Ideally not. We believe in technical-testing presenters ahead of your event so we can monitor everyone’s internet connection and ensure presenters don’t freeze or completely disconnect on the day.
Not only that, but presenting virtually is very different to presenting to a room full of people. We like to work with our presenters beforehand to ensure they feel comfortable with the virtual setup, and can deliver their content in a natural and engaging way.
Can We Still Monitor Engagement at A Virtual Event?
Events hosted online actually enable more data tracking than in-person events. Not only do they offer more insights about the overall success of your event, but virtual events also help you to gather information that can help to drive action moving forward.
For example, just like physical event registration management, Virtual Event platforms allow you to track delegate attendance (monitoring who logs into your event, and when) and basic-level engagement (how long delegates stay logged into your event for and how long they watched sessions for).
They also enable more intricate insights however, into things like: which of your delegates submitted questions and took part in polls, who engaged with sponsors and exhibitors, and how.
All of the data we gather from your event can be tailored to your specific needs, allowing you to squeeze every bit of value from your event and continue to drive important change.
If you’re ready to deliver the most unforgettable Virtual Event, please fill out the contact form below.